Keeping in contact
We are keen to keep in contact with all our church members and the many supporters who live both near and far. This means we keep address lists and names etc. We also understand that we have a responsibility to use methods of contact which are appropriate for each individual and in keeping with the law.
In order that we deal with your personal information in line with the General Data Protection Regulation we publish our Data Privacy Notice [see below] and our Data Consent Form [see below].
Data Consent Form
If you wish us to keep you informed about services, events and news at All Saints' Church, Winterton, please download, complete and return a copy of our Consent Form.
Data Privacy Notice
Our Data Privacy Notice explains the legal basis on which we keep personal details, how we process or use it, how long we keep it and what your rights are in relation to this. You can download a copy of this policy here.
DATA PRIVACY NOTICE
The Parochial Church Council of Winterton All Saints
1. Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).
2. Who are we?
Winterton PCC is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.
3. How do we process your personal data?
Winterton PCC complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
We use your personal data for the following purposes: -
To enable us to provide a voluntary service for the benefit of the public in Winterton, North Lincolnshire, and the surrounding area;
To administer membership records of Winterton PCC, All Saints' Church, the Friends of All Saints and the Friends sub-groups;
To fundraise and promote the charitable interests of All Saints' Church, Winterton;
To manage our employees and volunteers;
To maintain our own accounts and records;
To inform you of news, events, activities and services running at All Saints or associated with All Saints;
To operate the websites maintained by Winterton PCC and the Friends of All Saints and deliver the services that individuals have requested;
To process gift aid applications.
4. What is the legal basis for processing your personal data?
- Legal obligation (such as processing gift aid applications or processing data in relation to the electoral roll);
- Legitimate interest (such as general administration of the Friends of All Saints and church rotas);
- Contract (such as hire agreement for use of the church for a community event).
- Consent (such as sending out a list of planned events or a newsletter).
- Processing is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement;
- Processing is carried out by a not-for-profit body [Winterton PCC] with a political, philosophical, religious or trade union aim provided: -
- the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
- there is no disclosure to a third party without consent.
5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the church for purposes connected with the church. We will only share your data with third parties outside the parish when we have your specific consent.
6. How long do we keep your personal data1?
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website [see footnote for link].
Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 7 years after the tax year to which they relate; and parish registers (baptisms, marriages, funerals) permanently.
7. Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data: -
The right to request a copy of your personal data which Winterton PCC holds about you;
The right to request that the Winterton PCC corrects any personal data if it is found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer necessary for the Winterton PCC to retain such data;
The right to withdraw your consent to the processing at any time;
The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable) [Only applies where the processing is based on consent or is necessary for the performance of a contract with the data subject and in either case the data controller processes the data by automated means];
The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
The right to object to the processing of personal data, (where applicable) [Only applies where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics];
The right to lodge a complaint with the Information Commissioners Office.
8. Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
9. Contact Details
To exercise all relevant rights, queries or complaints please in the first instance contact the PCC Secretary at c/o The Vicarage, High Street, Winterton, Scunthorpe, DN15 9PU or email via
You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
1 Details about retention periods can currently be found in the Record Management Guides located on the Church of England website at: - https://www.churchofengland.org/about-us/structure (...)